Request for Proposals

­­­­­­CITY OF MOSES LAKE VISION AND OVERALL COMPREHENSIVE PLAN UPDATE

The City of Moses Lake is requesting proposals from qualified consulting firms to carry out a very public and interactive process to update the community’s vision, goals and policies within the framework of an update to the City’s overall comprehensive plan and development regulations, with emphasis on:

An updated land use element that redefines the community’s needs and demographics and includes deep analysis to support urban growth boundary limits;

A new housing element informed by community visual preferencing exercises to build support around a variety of housing types coupled with the development of an associated Housing Action Plan

Identified subareas appropriate for mixed use/commercial hubs and associated development opportunities

Draft goals and policies for all mandatory and optional elements of the comprehensive plan

An overall implementation plan that will position the City for future infrastructure grant programs, including the Local Revitalization Financing program, recently reauthorized by the Washington State Legislature.

Proposals must be submitted no later than 5:00 PM Friday April 17, 2020.  

Project Background

Moses Lake is a community in dynamic change.  Due to leadership changes and development pressures, the City’s comprehensive plan was due for its periodic update in 2017. With the delay and the change in leadership, the City Council has made it the number one priority of the City to have an intensive process that will bring the city’s plan up to date and engage the community in its outcome and its implementation. In addition, the City Council has identified several projects that need to be built into an updated Capital Facilities Plan that can be core projects to anchor a renewed community spirit and investment in the City of Moses Lake.  Examples include the Larsen Recreation Center, the potential rail reclamation project through city center, waterfront development, housing needs and the assessment being done for the future of the lake quality.

Expectations of Process

The following minimum objectives are expected with this work. However, proposers are encouraged to suggest additional outcomes and creative approaches to the process and products.  

With the changes in leadership of many organizations, it is expected that this process would be highly public and inclusive.  The consultants should propose unique methods to obtain community input from various audiences.

A forum should be created that will encourage input from property, business owners, and potential developers in addition to members of the public, other agencies, and city staff to create momentum for partnerships and plan implementation

A living document will result that will provide a road map for the City in managing the many relationships that impact the overall growth and development of Moses Lake

Time is of the essence.  With the pressures of the growth of the City, having an updated plan together with recommendations for development regulations and the framework for a housing action plan needs to be complete by the end of 2020 to allow for formal review and adoption

Budget

The budget for this project is $150,000 which includes a $100,000 grant from the Washington State Department of Commerce to carry out a housing needs assessment that will result in a Housing Action Plan.

Submittals

Proposals shall include, at a minimum, the following information.  Note: Proposals are limited to 35 pages maximum.

Project Staff: Describe each staff member’s role and direct relevant experience.  Include a project team organization chart if a team approach is to be used.  Staff substitutions will only be accepted with the Project Team’s approval.  If using a partnership among firms, include specific details on how the partnership will work. 

Relevant Project Experience & References: List similar projects completed within the past five (5) years.  Include roles of proposed staff; estimated and actual contract cost; number and dollar amount of contract change orders, if any; and client contact name and phone number for each project referenced.  Experience working with jurisdictions of similar size, population, and character is preferred.

Approach: Provide a clear description of how your team will approach this project including how the expectations for the project and timeline will be met. 

Draft Scope of Work and Budget: Proposals shall include a draft scope of work, schedule and budget addressing the minimum requirements that follow.

Full RFQ information and questions should be directed to Kris Robbins, Community Development Director, 509-764 3751 or krobbins@cityofml.com

Proposals must be submitted no later than 5:00 PM Friday, April 17 to: 

City of Moses Lake

Attn: Kris Robbins

321 S Balsam/PO Box 1579
Moses Lake, WA 98837

Consultant Selection

Firms will be evaluated initially based on their Proposals by City staff and Stakeholders. Oral interviews may be requested depending on the number of qualified firms submitting.  The final selection will be made with approval of the City Manager and City Council based on recommendation of staff.   

Tentative Schedule

Advertise:                                                         March 26, 2020

Proposals due:                                                 See above.

Interview (Optional):                                          Week of April 27 – May 1

Council Approval:                                             May 12, 2020

Notice to Proceed:                                            May 13, 2020

Minimum Requirements 

The plan that is developed must contain the following minimum requirements:

The Comprehensive Plan shall be developed in accordance with the policies and requirements of RCW 36.70A.

The primary objective of this effort is to assist the city in achieving the following objectives: 

• Urban growth. Encourage development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner.

• Transportation. Encourage efficient multimodal transportation systems that are based on regional priorities and coordinated with county and city comprehensive plans.

• Housing. Encourage the availability of affordable housing to all economic segments of the population of this state, promote a variety of residential densities and housing types, and meet the requirements of Senate/House Bill 1923 as funded (see below).

• Land Use. Prepare a land use capacity analysis that will help direct growth and development within the existing and future use throughout the urban area in conjunction with the City’s utility service areas. 

• Utilities. Coordinate and compliment efforts by staff or other consulting teams retained to update the city’s general sewer plan, water system plan, and stormwater plan.

• Capital Facilities Plan. Establish a useful and interactive finance plan based on city’s adopted level of service (LOS) standards and correcting existing deficiencies and constructing new facilities over the short-term (6 year) and long-term (20 year)planning horizon; 

• Parks and Open Space. Coordinate with the City Parks Department to incorporate pertinent information from the park and recreation open space plan .

• Economic Development. Provide local goals, policies, objectives, and provisions for economic growth and vitality and a high quality of life based on the vision of the community of Moses Lake.

• Identify existing development regulations that need to be revised or updated to be consistent with the 2020 comprehensive plan update.

• Develop a Comprehensive Plan/EIS with the objective of providing the City Council, Planning Board, City Staff, City and community with a comprehensive, internally consistent and legally defensible tool to guide the City’s decision making and development over the next 20 years, to the year 2040. 

Additionally during this effort, the City of Moses Lake received a grant from Department of Commerce for House Bill 1923 Increasing Residential Capacity (also referred to as E2SHB 1923). This is a brief overview of the scope present to Commerce for the grant.

Deliverable 1

Needs Analysis

July 31, 2020

Deliverable 2

Public Engagement Plan

April 30, 2021

Deliverable 3

Final Housing Plan

June 15, 2021

Deliverable 4

Comprehensive Plan

March 31, 2021

Deliverable 5

Adopted duplex, triplex, or courtyard apartment ordinance

March 31, 2021

Deliverable 6

Adopted cluster development ordinance

March 31, 2021